Membership Billing

Automate your Member Billing Process

The Membership Billing system is a powerful tool that can automate nearly all of your member billing procedures that you would previously have done manually or not at all, like membership renewals, batch renewals, automated reporting for accounting, etc.


  • New Member Registration - new members can sign up and pay dues online; payment information is automatically recorded in the billing system.
  • Print/Email Invoices - offers the ability to send renewal invoices conveniently via email or print them off for members without email addresses (formatted as PDFs).
  • Multiple Membership Plans - allows for differently priced membership, vendor, sponsor, and prospect plans; can incorporate registration fees and special dues structures.
  • Batch Renewals - can create invoice records automatically for renewals.
  • Automated Renewal Processing - offers the ability to automatically send email renewal notifications/invoices.
  • Auto-Drop - system can automatically drop members from the member database in the case of non-payment after a pre-determined number of days.
  • Branding - make the system look like the rest of your website by customizing the colors and adding a header image for your organization.
  • Online Payments - collect dues online via a credit card merchant account or PayPal.
  • Reports - produce a variety of reports detailing which members are paid and unpaid, member status, aging of invoices, monthly renewals, custom reports, and more.
  • Online Renewal Dues Collection - members can renew their membership by paying dues online; payments are recorded in the billing system.
  • QuickBooks Interface - features an interface with QuickBooks (Desktop for PC, 2014 and later; and QuickBooks Online); due to the complexity of setting up the initial general ledger accounts, there is an initial setup cost of $750 and an extra $25 monthly synchronization fee (included in the Platinum MemberLeap plan).
  • Accounting Data Export - can export invoice and payment data.
  • Mailing Labels - produce mailing labels to send your renewal invoices/statements.
  • Payment History - system keeps a long-term record of invoices and payments for each member.
  • Highly Customizable - renewal terms, due date lead times, and more can be customized to meet your organization's needs.