Avison & Young-Property Administrator

Qualifications

Our Story Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization. At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people. If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together. Overview We are currently seeking a Property Administrator for South Florida to assist the team-managed portfolio in compliance with the management agreements and contractual duties. The Property Administrator will report to the Associate Director. This is an office-based position in either the Ft. Lauderdale or Boca Raton office. Responsibilities Responsible for accounts receivable tenant files and records. Process all Invoices for payment in Yardi. Maintain Lease, Vendor and Property files. Prepare monthly accruals. Approve Tenant Billings, collection, and reporting activities according to specific deadlines. Monitor and contact tenants for non-payments, delayed payments and other irregularities. Monitor current vendor contracts and prepare new reoccurring and one-time contracts Work with the Accountants and Property Managers to resolve tenant issues/ discrepancies. Approve Lease Abstracts. Maintain appropriate insurance certificates for tenants and vendors, reconcile operational expenses and ensure the accuracy of all real estate and leasing documents. Assist with Tenant improvement projects. Assist with preparation of monthly reports. Assist with annual budgeting package. Assist with day-to-day operations. Maintain lease, vendor and property files. Promote and foster positive relationships with tenant and owners. Other duties as assigned. Qualifications A 2-year degree is required. Candidate must possess 3+ years’ experience in basic office procedures. Commercial Property Management experience is preferred. Proficient in Word, Excel, PowerPoint and Outlook. Strong interpersonal skills; ability to maintain professional attitude in a sensitive environment. Excellent verbal/written communication skills. Strong organizational skills; detail oriented. Proven record of providing excellent internal and external customer service. Experience in Yardi preferred. Workplace Type On-Site Our Equal Opportunity Commitment Our Equal Opportunity Commitment Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all. Benefits offered to full time W2 employees: Traditional and Roth 401k with generous employer match and immediate vesting 12 weeks of Paid Parental Leave after one year of tenure Medical, Dental, Vision Insurance Company paid Life and AD&D Insurance Company paid Short & Long-Term Disability Voluntary Critical Illness and Accident Coverage Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits Wellness program Employee Assistance Program (EAP) Work-Life Balance: Competitive paid vacation days 2 personal/wellness days Paid holidays plus 2 floating holidays Annual volunteer day for Day of Giving