No one likes to take minutes at a board meeting; however, they are essential in understanding a board's past so they can navigate a successful future.
Properly drafted minutes should include the following:
- Names, titles, and affiliations of all participants
- Call to order and adjournment times
- Decisions and their rationale
- Directors who declare a conflict of interest
- Amendments to previous minutes and confirmation that the minutes have been approved
- Motions, including the mover and seconder
- Dollar amounts of contracts and expenses
- Assigned tasks or action items
- Status updates of ongoing items
- Major concerns
They should be stored in the board's committee file archive
, so current and future board members can easily access them.
Read ASAE's The Ins and Outs of Taking Effective Board Meeting Minutes
to learn more.